Administrative & Operations Officer | Contract

Administrative & Operations Officer

We are looking for a proactive and organised Administrative & Operations Officer to support daily operations across inventory management, facilities coordination, vehicle administration, and general corporate support functions. This role is ideal for candidates who enjoy hands-on administrative work, coordination with multiple stakeholders, and ensuring smooth operational processes.

The contract duration is 12 months.

Key Responsibilities

Inventory & Equipment Management

• Monitor inventory stock movements and maintain accurate inventory records.

• Manage the issuance and return of personal protective equipment (PPE) and specialised equipment.

• Conduct stocktaking exercises and update inventory records for tracking and audit purposes.

• Assist in the disposal process of past evidence exhibits, obsolete PPE, faulty equipment, and electronic devices.

• Coordinate servicing and maintenance of equipment, including verifying maintenance contract validity and liaising with vendors on equipment collection and return.

Facilities Management

• Assist in the coordination and follow-up of facilities-related matters, including repairs, maintenance, and renovation works with managing agents and vendors.

Corporate Support & Administration

• Provide administrative support such as printing, scanning, filing, and document management.

• Coordinate with vendors on the collection and return of laundry services.

• Support the management and upkeep of library resources and collections.

• Assist with general administrative duties and operational support as required.

Vehicle Administration

• Verify vehicle-related expenditure and supporting documentation.

• Maintain and update vehicle usage records accurately.

Requirements

• Diploma in Business Administration, Logistics, Supply Chain, Operations Management, or related disciplines.

• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.

• Good data management and organisational skills, with strong attention to detail.

• Meticulous and systematic in maintaining records and documentation.

• Good interpersonal and communication skills, with the ability to work effectively with internal stakeholders and external vendors.

• Able to liaise and coordinate with vendors on operational and administrative matters.

• Responsible, proactive, and able to work independently with minimal supervision.

• Prior experience in administration, inventory management, facilities coordination, logistics, or corporate support functions will be an advantage.

What We Offer

• Stable opportunity within a government-linked work environment.

• Structured working hours and a supportive team culture.

• Exposure to diverse operational functions including inventory, facilities, and corporate administration.

• Opportunities to develop coordination, stakeholder management, and administrative skills.

• Convenient work arrangements and comprehensive training provided.

• Meaningful role supporting frontline operational capabilities and organisational effectiveness.

Working Hours

• Monday to Friday, office hours

Location

• Singapore

We regret that only shortlisted candidates will be notified.

Nadirah Hirwandy
APBA TG Human Resource Pte Ltd
EA License No: 14C7275
EA Personnel Reg No: R26163495