Office Administration Executive | Contract

Office Administration Executive

We are looking for a proactive and organised Office Administration Executive to support facility management, office refurbishment projects, and general administrative operations. This role offers the opportunity to coordinate with stakeholders across multiple locations while ensuring smooth day-to-day administrative and facilities support.

The contract duration is 11 months.

Key Responsibilities

Facility & Office Operations

• Assist in the day-to-day management and maintenance of office facilities.

• Liaise with building management, vendors, and contractors on facility-related matters.

• Conduct routine inspections to ensure facilities are well-maintained and operational.

• Follow up on maintenance requests, repairs, and ongoing works.

• Monitor and escalate facility issues where necessary.

• Provide administrative support for facility management activities.

Office Improvement & Renovation Support

• Support the planning and coordination of office renovation and workplace improvement projects.

• Prepare internal communications and updates on project progress.

• Coordinate workspace moves and temporary staff relocations.

• Arrange for the disposal and movement of furniture, equipment, and office assets.

• Track project timelines, milestones, and deliverables.

• Provide administrative and secretariat support for meetings and engagement sessions.

Administrative Support

• Provide general administrative and operational support.

• Maintain records and documentation accurately.

• Assist with ad-hoc administrative tasks and projects as assigned.

Requirements

• Diploma in Business Administration, Facilities Management, Estate Management, Building Services, or a related discipline.

• Prior experience in facilities management, records management, administrative support, or office operations will be an advantage.

• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Strong organisational skills with high attention to detail.

• Good interpersonal, written, and verbal communication skills.

• Ability to manage multiple tasks and priorities effectively.

• Self-motivated, responsible, and able to work independently.

• Candidates must be willing to travel to multiple work locations across Singapore as required.

What We Offer

• Stable opportunity within a government-linked work environment.

• Exposure to facilities, office operations, and project coordination.

• Opportunity to work closely with internal stakeholders and external vendors.

• Dynamic role offering a mix of administrative, operational, and project-based responsibilities.

Working Hours